Without a system in place for managing holidays and sickness, we find managers regularly come up against serious problems with recording, tracking and reporting staff absence.
Below are three key signs that your current system for managing absence is not performing as well as it could:
1. You’ve lost track of booked holidays
How many times have you arrived at work expecting to speak to one of your team, only to find they are on holiday for the week? Or realised last minute that a staff holiday clashes with a key company date? Or, worst and most commonly of all, you’ve authorised two staff holidays at the same time and you really can’t do without them?
Closely tracking holidays is critical to ensure that deadlines are met and resource is available when needed. But with other responsibilities on a managers shoulders, memorising each team member’s holiday times is not an easy task. Managers require easy access to this information and prompt reminders when holidays are approaching.
- You’re using an Excel spreadsheet for managing absences
They’re free and you’ve been using it for years, so why change? It’s a simple fact that spreadsheets can’t handle the level of complexity required for managing staff absence. Yet many organisations continue to use these as their go-to absence management tool.
Managing staff absence involves intricate processes and calculations to match with company policies and procedures, whilst keeping managers up to date with real-time information for decision making. No matter how many formulas your spreadsheets holds, it won’t be able to handle the data in the same way that an absence management solution can.
- You’ve noticed the same staff are taking sick days but have no data to back this up
44% of respondents in a recent survey claimed that absence abuse - taking unnecessary days off work - was a key concern in their business and something that requires immediate attention. No one wants to point the finger and accuse anyone of ‘pulling a sickie’, or taking advantage of your outdated absence management system by leaving a few hours early on the odd Friday here and there. These accusations can be damaging to your team, your company and your own position.
However, with a specialist system in place for managing absence, you can identify staff sickness patterns early on and put preventative measures in place for the future. Historic data records and Bradford Factor tracking also allows managers to make informed decisions as to whether staff sickness is genuine or not.
Surprisingly, unplanned absence abuse can cost a company thousands each year and they’re not only unnecessary, but with an automated system like e-days they’re completely avoidable.