All features

Absence reports

Reports dashboard

Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores and more.

User reports

Generate instant reports on staff working patterns, entitlement records and Bradford Factor scores across locations, teams and departments.

Absence type reports

Run reports on specific absence types to better understand the cause and impact of absenteeism across your organisation.

Entitlement reports

Provides managers with a detailed breakdown of used, taken and remaining holiday allowance across teams and departments.

Scheduled reports

Schedule any system report to run on a daily, weekly, monthly, quarterly, yearly basis and subscribe to receive exported report via email.

Data export

All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.

FCA holiday compliance

Entitlement reports can be used to ensure staff take 10 days consecutive leave according to FCA guidelines.

Manager records

We can create custom reports that extract any data needed for your specific requirements.

Setup & Integration

Remote set-up

As a web-based system there is nothing to download or install, meaning e-days can be set up remotely, typically within 7-10 working days.

Data upload

We set up your system so it's ready to go out the box, uploaded with your staff data and configured according to your current working practices.

Administrator training

Upon set-up, we provide personal online training to your system administrators via WebEx web conferencing.

User licences

Access to e-days is delivered on a per user basis, providing the flexibility to scale the system to meet you exact requirements.

Personal login

Individual user logins provide secure access from any internet enabled device, ensuring absence data remains private and secure.

Single sign on (SSO)

e-days can be configured to work using your company network login, allowing staff to access e-days when they sign in from their desktop.

System integration

e-days can be integrated to work seamlessly with HRIS, time & attendance, ERP and payroll systems such as PeopleSoft, SAP, Oracle and more.

Calendar integration

iCal feeds allow you to synchronise e-days calendars with any web-based calendars such Outlook, Google Mail etc.

Sickness management

Sickness recording

Instances of sickness absence can be logged by managers, HR teams or other such personnel.

Individual records

Absence records provide a historically accurate record of all unplanned absence against user profiles.

Bradford Factor tracking

Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.

Custom forms

We can create any custom forms required so you can manage absence in accordance with your current absence processes.

Self-certified medical forms

Integrated medical forms allow staff to document sickness absence, providing a time-stamped record against user records.

Return-to-work forms

Online return-to-work forms allow managers to document sickness instances, improving the efficiency of the return-to-work process.

Automated alerts

Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.

Open ended absence

Log sickness instances as 'open-ended' absence and set manager alerts if absence exceeds specified duration.

Absence tracking

Online booking forms

Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.

Overtime

Allow staff and/or managers to record Overtime and track this against individual user records. Set up manager authorisation if required.

Custom absence types

Create your own absence types and define how it appears on shared calendars and who can use each type.

Absence clash alerts

Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.

Days or hours

e-days provides the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.

Carryover & accruals

Automatic carry over facility, with ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.

Bradford Factor scoring

e-days calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.

Time off in Lieu (TOIL)

Record TOIL earned and used against individual user records and e-days displays remaining balance on user dashboards. If not required, this feature can easily be disabled.

User dashboards

Self-service access

User dashboards are accessible 24/7 from any PC, mobile or tablet device via personal password protected login.

Bradford Factor tracker

Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organisations pre-set trigger point.

Entitlement record

Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.

Calendar displays

Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.

Personal data

User dashboards allow you to store basic HR data such as phone numbers, home addresses and emergency contact details for each employee.

Overtime & TOIL

Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned and remaining entitlement.

Manager alerts

e-days alerts managers of sickness absence, upcoming holiday absence and outstanding requests across their team.

Manager records

Managers have full access to staff records for all employees who report to them.

Holiday planning

Online booking

Online forms allow staff to request time instantly, automatically alerting managers for authorisation. Simply input request details and click submit.

Email authorisation

Automated emails alerts, notify managers every time requests are made, providing details of the request and a one-click authorisation process direct from an email.

Request status

User dashboards provide staff with a summary of all authorised, rejected or pending holiday requests.

Entitlement tracking

Once holiday leave is approved, e-days automatically recalculates entitlement balance accordingly and updates individual records.

Personal calendar

Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.

Shared calendars

e-days allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.

Viewing restrictions

Defined viewing permission allow you to control visibility of shared calendars, restricting who sees who in the calendar and what absence types display to whom.

Outlook integration

One-click integration allows you to synchronise e-days calendars with local calendars such as Outlook, Gmail etc.