All features
Absence reports
Reports dashboard
Provides managers with a graphical overview of absence trends, sickness rates, cost of absence, % time lost, Bradford Factor scores and more.
User reports
Generate instant reports on staff working patterns, entitlement records and Bradford Factor scores across locations, teams and departments.
Absence type reports
Run reports on specific absence types to better understand the cause and impact of absenteeism across your organisation.
Entitlement reports
Provides managers with a detailed breakdown of used, taken and remaining holiday allowance across teams and departments.
Scheduled reports
Schedule any system report to run on a daily, weekly, monthly, quarterly, yearly basis and subscribe to receive exported report via email.
Data export
All absence reports can easily be exported into CSV format for use in Microsoft Excel or to feed into payroll and other HR systems.
FCA holiday compliance
Entitlement reports can be used to ensure staff take 10 days consecutive leave according to FCA guidelines.
Manager records
We can create custom reports that extract any data needed for your specific requirements.
Setup & Integration
Remote set-up
As a web-based system there is nothing to download or install, meaning e-days can be set up remotely, typically within 7-10 working days.
Data upload
We set up your system so it's ready to go out the box, uploaded with your staff data and configured according to your current working practices.
Administrator training
Upon set-up, we provide personal online training to your system administrators via WebEx web conferencing.
User licences
Access to e-days is delivered on a per user basis, providing the flexibility to scale the system to meet you exact requirements.
Personal login
Individual user logins provide secure access from any internet enabled device, ensuring absence data remains private and secure.
Single sign on (SSO)
e-days can be configured to work using your company network login, allowing staff to access e-days when they sign in from their desktop.
System integration
e-days can be integrated to work seamlessly with HRIS, time & attendance, ERP and payroll systems such as PeopleSoft, SAP, Oracle and more.
Calendar integration
iCal feeds allow you to synchronise e-days calendars with any web-based calendars such Outlook, Google Mail etc.
Sickness management
Sickness recording
Instances of sickness absence can be logged by managers, HR teams or other such personnel.
Individual records
Absence records provide a historically accurate record of all unplanned absence against user profiles.
Bradford Factor tracking
Automated Bradford Factor scoring tracks staff absence and alerts managers when trigger points are exceeded.
Custom forms
We can create any custom forms required so you can manage absence in accordance with your current absence processes.
Self-certified medical forms
Integrated medical forms allow staff to document sickness absence, providing a time-stamped record against user records.
Return-to-work forms
Online return-to-work forms allow managers to document sickness instances, improving the efficiency of the return-to-work process.
Automated alerts
Set up email notifications to alert HR when specific unplanned absence types are recorded and approved by line managers.
Open ended absence
Log sickness instances as 'open-ended' absence and set manager alerts if absence exceeds specified duration.
Absence tracking
Online booking forms
Custom online forms to capture request details for holidays, maternity leave, medical appointments and more.
Overtime
Allow staff and/or managers to record Overtime and track this against individual user records. Set up manager authorisation if required.
Custom absence types
Create your own absence types and define how it appears on shared calendars and who can use each type.
Absence clash alerts
Absence clash alerts can be used to prevent simultaneous bookings across teams if requests breach self-defined minimum staffing level rules.
Days or hours
e-days provides the flexibility to book time off in hours or days, allowing you to manage staff holiday bookings across different working patterns.
Carryover & accruals
Automatic carry over facility, with ability to limit maximum days allowed, track holiday leave and pro-rate entitlement balances across different calendar years and rota patterns.
Bradford Factor scoring
e-days calculates and tracks Bradford Factor scores for all staff and populates sickness alerts on manager dashboards with the highest scores.
Time off in Lieu (TOIL)
Record TOIL earned and used against individual user records and e-days displays remaining balance on user dashboards. If not required, this feature can easily be disabled.
User dashboards
Self-service access
User dashboards are accessible 24/7 from any PC, mobile or tablet device via personal password protected login.
Bradford Factor tracker
Bradford Factor scores can be displayed graphically on each dashboard if required, providing staff with a clear understanding of the organisations pre-set trigger point.
Entitlement record
Dashboards display entitlement balances for each staff with the option to track flex leave bought and sold and any holiday accrued.
Calendar displays
Dashboards provide staff with an accurate snapshot of absence activity over a 3-year period.
Personal data
User dashboards allow you to store basic HR data such as phone numbers, home addresses and emergency contact details for each employee.
Overtime & TOIL
Dashboards provide a snapshot of overtime and TOIL records, broken down by used, earned and remaining entitlement.
Manager alerts
e-days alerts managers of sickness absence, upcoming holiday absence and outstanding requests across their team.
Manager records
Managers have full access to staff records for all employees who report to them.
Holiday planning
Online booking
Online forms allow staff to request time instantly, automatically alerting managers for authorisation. Simply input request details and click submit.
Email authorisation
Automated emails alerts, notify managers every time requests are made, providing details of the request and a one-click authorisation process direct from an email.
Request status
User dashboards provide staff with a summary of all authorised, rejected or pending holiday requests.
Entitlement tracking
Once holiday leave is approved, e-days automatically recalculates entitlement balance accordingly and updates individual records.
Personal calendar
Online calendars provide users with a personal snapshot of all planned and unplanned absences over a 3-year period.
Shared calendars
e-days allows you to define work-groups with sight over each other’s absence calendars, providing visibility across teams and departments.
Viewing restrictions
Defined viewing permission allow you to control visibility of shared calendars, restricting who sees who in the calendar and what absence types display to whom.
Outlook integration
One-click integration allows you to synchronise e-days calendars with local calendars such as Outlook, Gmail etc.