absence planner
In the UK alone absenteeism costs organisations an average of £659 per employee per year. e-days can improve your absence management and reduce the cost of absence to your organisation.
Understanding the extent of absence in your business is an essential step in reducing the cost of absence to your organisation. Traditional absence management systems make it a difficult, time consuming and error prone task to calculate the amount of time lost to absence in your business.
By streamlining all of your absence management processes through e-days you will be able to report on absences and absence levels with the click of a mouse. Accurate recording and powerful reporting give you the ability to asses the extent and cost of absence in your business which will allow you to take the next steps in addressing it.
e-days provides you with a suite of tools and processes that will help you to reduce absence rates and absenteeism in your organisation. By streamlining your processes through the e-days absence management system you can greatly reduce the amount of unaccounted absences and by improving the monitoring process within your business absenteeism can be discouraged.
When used in conjunction with the Bradford Factor, absenteeism can be reduced by up to 20% (See the Bradford Factor page for more information).
- Issue
- Solution
- Keeping track of illness and managing unplanned absences.
- Integrated system to record illness and absence instantly.
- Identifying absenteeism across your business.
- View absence calendars, reports and calculate the Bradford Factor to identify persistent absenteeism.
- High levels of or persistent absenteeism.
- Utilise the Bradford Factor to discourage and react to absenteeism.
- Knowing who is off, when and why.
- Easily view any absence, short or long term, across your team, location or entire business.
- Communicating absence to HR and management.
- Send email alerts and records to HR and management to notify of absence.
- Understanding different causes and types of absence.
- Record different types of absence, such as illness or compassionate leave, accurately in different categories.
- Retaining records in the event of disputes.
- Keep historically accurate and indisputable records for reference and evidence.
- Calculating the cost of absence to your business
- Create reports understanding hours and days lost to unplanned absence allowing you to calculate the real cost of absence to your business.
- Understanding the impact of absence across you business on a daily, monthly and annual basis.
- Create reports on absence rates and trends across different individuals, teams and locations including reporting on the Bradford Factor.
This company, a household name in chemical supplies, required a more structured, effective way to manage the range of absences that their Factory had to cope with on a daily basis.
Keeping track and monitoring of single day holidays, sickness absence and employees going AWOL was proving increasingly difficult and costly without a structured absence management system.
In order to resolve this administration and workforce management problem, the client required a system which:
a. Allowed for the recording of all types of absence.
The e-days absence management system allows for the creation of unlimited absence types. Each absence type has a set of rules associated with it including whether or not it affects holiday allowance or contributes to a sickness level.
This feature allows for the client to accurately monitor absence such as medically certified leave, lateness and AWOL in addition to standard absences such as holiday and sickness.
b. Easily display an individual’s absence record.
By recording new absences and bringing historical absence data online this client now has an instant overview of an employee’s holiday, sickness and absence record including; how much holiday the person has left this year, if they carried over any holiday and other summaries such as sickness recorded over the last 12 months.
Through using the e-days absence management system this client has been able to centralise their records giving administrators, managers, supervisors and staff greater access and control over absence.
c. Allowed for better implementation of absence policies.
Whether or not an organisation has effective absence and absenteeism policies will entirely depend on the system in place to both monitor activity and then enforce it. This client wanted to reduce absenteeism across the organisation but was finding this difficult without a simple and standard method for recording absence.
e-days’ fast and flexible process for recording absence has not only provided this client with the necessary tools for recording absence in the first instance but has also given them the all important recourse to accurate current and historical records required to implement policies.
Getting the recording and monitoring of absence right has allowed for this client to focus on reducing absence including introducing Bradford Factor policies. The Bradford Factor provides them with an objective and formulaic method for identifying and assessing where certain individuals or teams may have an issue with absence.
d. Provided a simple, accessible method for reporting & identifying absence trends.
The majority of information within an organisation in modern times is kept in digital format. This allows for easy access, duplication and amendment of that data. Why should absence records be any different? This client regularly spent many hours per month collecting, summarising, analysing and re-filing records in order to identify potential issues, payroll statements and trends within the organisation.
Absences are now inputted directly into the e-days absence management system; meaning that records are stored centrally and are accessible immediately by anyone with permission. The graphical ‘front-end” interface including management action lists and calendars combined with the powerful administrative features like reporting, alerts and exports have allowed this client to turn whole month-end projects into simple tasks.
This client now has a far greater understanding of their absence problem across the business and this is allowing for them to plan for the future and act in the present.
